The Whole System Studio Retreats
At The Whole System Studio, retreats are created to provide space for movement, mindfulness, connection, and personal wellbeing in a supportive and welcoming environment.
These Terms & Conditions apply to all retreats organised by The Whole System Studio.
Booking Your Retreat Place
Your retreat place is confirmed once the required deposit or full payment has been received.
By booking a retreat, you confirm that you have read and agreed to these Terms & Conditions.
Places are limited and are allocated on a first-come, first-served basis.
Payments
Payment schedules, deposit amounts, and final payment deadlines will be clearly provided before booking.
Retreat deposits may be non-refundable where commitments have already been made to accommodation providers, activity providers, or other suppliers.
Your place is only guaranteed once payments have been received according to the agreed schedule.
Cancellations
If you need to cancel your retreat booking, please contact The Whole System Studio as soon as possible.
Any refund available will depend on:
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the date of cancellation
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payments already made to third-party suppliers
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any non-refundable costs associated with the retreat.
Travel insurance is strongly recommended to protect your investment against unexpected circumstances.
Travel Arrangements
Unless otherwise stated, participants are responsible for arranging their own:
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Flights
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Travel documents
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Passport requirements
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Visas where required
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Travel insurance
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Personal travel arrangements
The Whole System Studio will provide relevant information and guidance but cannot be responsible for changes, delays or cancellations caused by airlines, travel providers, or circumstances outside its control.
Health, Wellbeing and Participation
Participants should inform Sharon of any relevant health information, injuries, dietary requirements, accessibility needs, or other considerations before attending.
Retreat activities may include movement practices, yoga, Pilates, mindfulness, walking, cultural experiences, or other wellbeing activities.
Participants are responsible for listening to their own body and making choices appropriate for their own health and wellbeing.
Retreat activities are designed to support wellbeing and are not a replacement for medical advice, diagnosis, counselling, or treatment.
Accommodation and Activities
Retreat experiences may include accommodation, meals, movement sessions, excursions, and activities as described in the retreat information provided.
Details of what is included and excluded will be clearly communicated before booking.
Participants agree to respect the accommodation, local environment, culture, and other retreat guests.
Photography and Social Media
Photos or videos may occasionally be taken during retreats to capture memories and share future retreat experiences.
Participation in photographs is optional, and consent will be requested before images are used publicly.
Changes to the Retreat
The Whole System Studio reserves the right to make reasonable changes to the retreat schedule, activities, teachers, or arrangements where necessary.
Any significant changes will be communicated to participants as soon as possible.
Contact
If you have any questions regarding a retreat booking, please contact:
Sharon Denver
The Whole System Studio
Email: sharondenver@hotmail.com
Last updated: August 2026